Do many of your projects end up in the project graveyard? Or late and over budget? Projects fail for many complex reasons; but it is surprising how many run into trouble because managers get the basics wrong. Fundamentals like communication or clear goal setting should not be that hard – yet too often, it proves to be fatal for finishing projects effectively.
According to the Project Management Institute’s 2015 survey, only 64 % of projects are completed successfully.
Which is why project management and intranets are a match made in heaven. It simplifies the administrative side, thereby leaving everyone free to focus on the technical specifications. Since projects invariably run on almost impossible deadlines, you want all processes to be as efficient as possible. Let your social platform help you achieve all your project objectives by getting everyone on the same page.
Projects can be amazingly complex beasts, spread over countries and time zones. Critical information needs to be accessible to the whole team when they need it. An intranet provides a central source for all involved – a collaboration database for the accumulated documents and communications generated over the lifespan of the project, from development to completion. As objectives and specifications change, everybody stays in the loop.
Is the manager managing?
Tracking big projects can be a nightmare for managers who have to oversee widely disparate threads. An intranet lets the project leader keep a finger on the pulse of the whole venture. Here the manager can monitor progress, with either a broad overview or delving in-depth into critical functions like costing or quality control. It will also make it easier to ascertain if glitches are part of a larger pattern, and deal with it immediately.
Keep your team in the know
Sometimes projects fail because goals, requirements, and schedules are not clearly set out. There should be nothing vague about what you are trying to achieve. Details matter; any ambiguities will eventually catch up with you. An intranet allows the project team to see the project as a whole but also their own role in it. Tasks and responsibilities can be assigned to specific individuals, so that they don’t fall through the cracks.
Communication is key
It is hard to overestimate how important communication is in successful project management. All stakeholders need to stay informed on progress. For example, the client should not have unrealistic expectations about the scope and timeframe of a project, which will only lead to dissatisfaction with results. There must also be alignment between the planners and those who have to execute a project. The intranet is a versatile tool that can be adapted to best suit your communication strategy.
The technical features of your project may be brilliant, but that will count for little if it is poorly run. Regardless of which project methodology you use, an intranet will take a lot of hassle out of key tasks.
Calleam.com. (2015). 101 Common Causes – Why Do Projects Fail?. Retrieved 13 November 2015, from http://calleam.com/WTPF/?page_id=2338
Foong, M. (2014). Effective Communication: A Challenge to Project Managers. Projecttimes.com. Retrieved 13 November 2015, from http://www.projecttimes.com/articles/effective-communication-a-challenge-to-project-managers.html
Pmi.org. (2015). Pulse of the profession: Capturing the value of project management 2015. Retrieved 13 November 2015, from https://www.pmi.org/~/media/PDF/learning/pulse-of-the-profession-2015.ashx